Tech can provide outstanding tools you can utilise that will skyrocket the organisation, billing and communications within your business.
Without futher ado, here’s a run down of my favourite apps and websites I highly recommend to almost everyone, not only in business but have personal applications too!
- ToDoIst – this tool allows you to make lists. Simple as that. The beauty of it is that each item you put on your list, you can tick off from your phone. You can set due dates and reminders for each task, and you can make them recurring. You can create separate lists for different categories, and you can share your lists too. So if you have staff, you could, for example, set a task that reminds Sally to lock up on Wednesdays. And when she ticks that the task is complete, you’re notified.
- GoodBudget – the outstanding budgeting tool. You can create envelopes for each category. You can schedule a day each week or fortnight, for example, that your pay comes in and is allocated to your different envelopes. If you have recurring billing, you can schedule those transactions and the dates they occur. An automated tool for tracking your automatic payments and your budget for each category, to the cent.
- G Suite – cloud apps by Google. Google can manage your email accounts for your business emails. When you setup your Google business emails, connected to your web address, you then have a new world of management open to you. Not only can you syncronise your inbox between devices, and share that inbox with your staff, you can also share your calendars between your staff and sycronise their entries.
- Zoho – free invoicing. You can pop your customer’s details into this system. You can then send your invoices to their listed emails automatically. You can view what’s overdue and remind your clients or set recurring invoices to be automatically created amongst a plethora of other features.
- SplitWise – this is a great app for keeping account of what you are owed and what you owe your associates. You can add people or groups, and record each transaction, retaining what you and they have paid. A great tool for sharehouses too!
- SquareUp – process debit and credit cards on the fly. If you visit clients and provide services, or have a cafe or a store where you don’t want to pay for an ATM machine, you can use this app to process cards and have the payments land in your bank account the next day. You can jump on the website, and if you have multiple roaming staff, you can see which of them has processed which transactions and for what amounts.
- MailChimp – create lists of your clients’ email addresses. This allows you to send out broadcasts to your clients, to give them updates or offers in relation to your business. You can check the percentage of your audience that have opened the email and you can schedule emails too, so if you’d like to write the content for a month of emails all in one day, you can then schedule them to be sent out over time so you’re not spamming your audience.
- WhatsApp – chat with your team in a group or speak to individuals via messaging. You can also make Internet phone calls with this app. This can be a handy tool when compared to Facebook messenger, because you can use it without getting caught up in the procrastination that is the content of Facebook.
- Audible – super popular audiobook app. You can sign up for a low monthly fee that allows you to get a new audiobook per month. A great tool if you’re doing lots of driving, make sure you have a bluetooth/fm transmitter in your car, so you can put your phone’s audio through your car speakers. Some great titles are ‘Unshakeable’ by Tony Robbins or ‘Rich Dad, Poor Dad’ by Robert Kiyosaki.
- Kiva.org – last but not least. Many famous entreprenuers absolutely insist that to gain, you must give. Kiva is a website that allows you to microfinance interest free loans to individuals in developing regions. Giving finance to regions that don’t have access to it. When the borrower repays the interest free loan, over their chosen repayment time, you can then loan that amount out to another borrower. This can allow you to accumulate funds if you’re making regular donations and make a bigger difference over time.