To run a successful business, it’s crucial to maximize productivity and efficiency every step of the way. When multiple people are working on numerous projects, though, it’s easy for things to slip through the cracks. The right project management tools allow you to delegate and supervise tasks across employees, providing an at-a-glance view of where things stand.
Benefits of Project Management Tools
Every business can benefit from a project management software. Here are eight of the top benefits of putting it to work for your company.
Collaboration
Project management softwares, store all information regarding a project in one place. Collaborators can quickly see what still needs to be done, and work together to develop practical solutions.
Planning and Scheduling
The right software makes it a breeze to plan and schedule tasks and projects. In real-time, you can see the progress of a given project, including any looming deadlines your team should address. With everything in one place, prioritizing assignments is easier than ever, enhancing overall productivity.
File Sharing and Access
Cloud-based file sharing through project management solutions ensures that all team members are on the same page at all times. Make changes, add annotations, and leave feedback for files to share with your team. With everyone in on the act, efficiency and accuracy will improve.
Task Delegation
Knowing who’s doing what is key for efficient project management. It’s also crucial to know how to delegate tasks effectively and fairly. The right software lets you get the lay of the land regarding who’s working on what and who is available for more work. That way, you don’t have to miss a beat when new tasks arrive – and no one is left without anything important to do.
Risk Mitigation
Project management softwares make it easier to identify potential problems before they spiral into huge, expensive ones. These tools let you view your entire workflow process in one place, making it easier to pinpoint bottlenecks. In turn, you can employ effective solutions earlier, allowing work to continue without interruptions.
Onboarding
Bringing a new employee on board is more manageable with a streamlined project management system. This type of software allows new employees to visualize the project as a whole at a glance, making it easier for them to get up to speed. You can use this software to show trainees various steps in various processes, pulling up project logs and other information quickly and in real-time.
Remote Management
Especially in the era of COVID-19, being able to manage projects and employees remotely is now more important than ever. Effective project management solutions provide powerful remote management tools, ensuring that you don’t miss a beat no matter where you or your team members happen to be.
Budgeting
Keep projects within budget more easily with project management solutions. These tools let you track every resource used in real-time so that you can avoid unpleasant surprises down the line. If costs start ramping up, you can make corrections before it’s too late.
Top Project Management Tools to Consider
We know how overwhelming it can be to make project management a priority. To make things easier, we’ve compiled a shortlist of our favorite options:
- Google Calendar – Google Calendar sharing can be an indispensable addition to any project management suite. You can create a calendar for each project and share it with the relevant team members to create a centralized jumping-off point. Members can add notes to each entry and export data for use elsewhere. Flip to agenda view for an effective timeline of upcoming project deadlines.
- Tradify – A complete project management toolbox, Tradify is geared toward contractors and tradespeople. However, it’s an effective tool for businesses across many other niches. Its mobile app lets you handle the complete job management timeline from quoting to invoicing while on the go. Best of all, this software integrates with today’s most popular accounting solutions.
- Todoist – This software lets team members capture and organize tasks for a given project. From there, these tasks can be organized, planned out, and collaborated upon more easily. Share task lists with Todoist with specific members, assign priority levels to various tasks, and track productivity trends to help your company excel.
- Slack – Integrate this channel-based messaging platform with tools like Google Calendar to boost your company’s project management capabilities. Establish channels for different projects and teams, and use them as “gathering places” for communication and file sharing. Team communication with Slack helps everyone stay on the same page.
Once you have set up a project management system using the right tools and software, you can start realizing the considerable benefits of staying on track and on time every step of the way. If you’d like more information about this topic, just contact us!
